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Site Set Up Role Description

Thank you for volunteering at our annual Chanhassen Basketball Tournament.  We are grateful for your dedication to our program.  The below is intended to give you an idea of what you can expect during your shift as SITE SET UP 


Upon arrival please find and introduce yourself to the facility Site Director

(Please Arrive15 minutes before your shifts starts at your assigned school)


 As a Site Set Up team member your goal is to fully prepare the location, including concessions, for the next day’s tournament games. Some activities you can expect to be involved with include:

  • Court Set up:  Chairs for teams-10 for each team, Chairs for scoreboard/time clock table-2 chairs, Extension cords and time clocks for courts with portable time clocks, Pull down or extend all divider curtains

  • Scorekeeping Table Set Up – Ensure each area has a table, unpack supplies from Supply box labeled for each specific court, this includes a 3 ring binder with score sheets for each specific court #, portable time clock, and a copy of tournament/game rules

  • Welcome Table Set Up:  Ensure area has a Table, Chairs, Coaches sign in folder, Site location maps

  • Staging Area: Establish a staging areas for coaches/player to stage in advance of their games,

  • Set Up Vendor Table (if applicable) – set up table/chairs  for each vendor in cafeteria

  • Hang Signs:  court number signs, bathroom signs, brainer signs, elevator signs, etc.

  • Prep Trophy Distribution Area (Chan Only):  set up table, organize trophy boxes based on times being presented from 8:00 AM until last game; set up picture taking area

  • Outdoor Signage – set up Chanhassen tournament flags with sand bags, hand door usage/direction signs

  • Concession Set up:  Ask concessions coordinators what you can do to help set up concessions


Other important notes for Site Set Up:

  • You are welcome to bring any family members or friends to set up with you

  • Check in with the Site Director before you leave

To begin registration and volunteer shift sign up, click here

If you find yourself unable to fulfill your scheduled shift, we ask that you attempt to find a replacement and contact the Volunteer Director, Rachel Gustad at 952.463.7890, as soon as possible.  For any other volunteer questions contact us at bbballvolunteer@gmail.com.